Final exam request system

COVID-19 RESPONSE FOR SUMMER 2020 ONLY:

In light of the current COVID-19 crisis, Summer 2020 Final exams will still be occurring as scheduled, but should be offered in a take-home format. Faculty have the latitude to decide if a final exam is required or not, though it is up to the faculty member to communicate with their students if a final exam is required.

Please note the following:

  • Final Exam schedulers will no longer need to report their changes to the Scheduling Team. It will be the responsibility of faculty to communicate to students the status of their Final Exam.
  • We will be turning off the Final Exam Search function to prevent confusion as well as removing the Final Exam Room assignment list from our website.

Final Exam FAQ's and Final Exam Training PowerPoint 

Basics for final exam reporting

See the Required User Guide and our Final Exam Schedulers Canvas site for detailed final exam reporting instructions and resources. See the final exam policies page for policies.

Final exam schedulers are responsible for reporting:

  • If the class will administer a final exam. (“YES”, “NO”, if unsure-report “NO”)
  • If a departmental room will be used for an exam (enter room number)
  • If class requests to examine in its regular class meeting room
  • If request is for regular, uniform, or makeup exam. (Uniform exams require scheduling a makeup exam.)
  • Additional requests/Short notes to leave us
    • preferred room/attributes (eg. CWS, MC)
    • number of students taking the exam (if differs from enrollment)
    • double seating (DS)
    • multiple rooms ok/number of rooms can proctor (eg. Multi rms OK; proctor 10 max)
  • Related sections:
    • Home department is responsible for reporting exam information for related sections.
    • For no exam, related sections must all report “No” for each section.

Only ask for a room when you know you need one.

Use the “Print Status Report” link within the final exam reporting system before reporting closes.

After reporting closes

After the reporting system is closed, final exam requests will be processed as time and resources allow, and are subject to review by the department’s Dean’s Office. Classes requesting to change their default exam period do not receive scheduling priority, require explicit approval from their Dean's Office, and will be assigned space where available. Classes requesting to not offer an exam after reporting closes require approval from the Department Chair or Dean's office.

Index of (default) exam times

All classes default into a final exam period based on the index of final exam times: http://registrar.utexas.edu/students/exams

Departments can change a class’ default final exam period to a different approved final exam period. All final exams must be given during an approved final exam period.

How do I look up published final exam schedules?

Restricted GPC Use: Final exam and no-class days

(Click for more information)

Take-home exams and papers

Schedule paper or take home exam turn-ins in departmental rooms. GPCs cannot be scheduled for these.

Exams in departmental classrooms

Departmental rooms are not controlled by our office. We do not monitor conflicts in these rooms nor do we control the locking or unlocking of these spaces.