UT Course Schedule, Summer 1998 Academic Policies and Procedures

Class Attendance and Absences

This section applies to all undergraduate students.

Regular attendance at all meetings of the classes for which a student is registered is expected, and implementation of this policy is the responsibility of instructors. Instructors should inform their students of any special attendance requirements.

A student who is absent from a class or examination for the observance of a religious holy day may complete the work missed within a reasonable time after the absence, provided the student has notified the instructor in writing of the dates he or she will be absent. Notification must be made two weeks prior to the absence or on the first class day if the absence will occur during the first two weeks of class. In addition, the notification must be personally delivered to the instructor and signed and dated by the instructor, or sent certified mail with a return receipt request. A student who fails to complete missed work within the time allowed will be subject to the normal academic penalties.

Special regulations of colleges and schools, necessitated by the unique nature of their work, may be enacted through regular legislative procedures and listed in the Undergraduate Catalog. These special regulations may not conflict with University regulations on class attendance and absence. Instructors in courses affected by special regulations are responsible for seeing that students registered in those courses are aware of the regulations.

Class Meeting Time and Place

Most courses, whether with or without work in the laboratory, field, or studio, are expected to require of the student approximately three hours of work a week for each semester hour of credit given for the course. For each hour a class meets, an average of two hours of preparation is expected.

In the long session, classes that meet Monday, Wednesday, and Friday normally are scheduled for sixty minutes (fifty minutes with a ten-minute interval between classes); classes that meet Tuesday and Thursday are scheduled for an hour and a half (seventy-five minutes with a fifteen-minute interval between classes). To facilitate movement between classes, Monday-Wednesday-Friday classes normally begin on the hour and are dismissed after fifty minutes; Tuesday-Thursday classes begin on the hour or half-hour and are dismissed after seventy-five minutes. In the six-week summer terms, classes generally meet five days a week for an hour and a half a day (seventy-five minutes with a fifteen-minute interval between classes).

The time or meeting place of a class may not be changed without notifying the registrar in advance. A class may not meet in a facility that was not assigned to it.

Class Rolls

Faculty members: If students (except auditors) whose names are not on your official class roster (twelfth class day for long-session semesters, fourth class day for summer terms) are attending your class, send them to the registrar's office to obtain official documentation of their registration. A student must be registered for a course to receive credit for it.

When you have received a drop notice for a student, that student should not be allowed to attend the class again unless you receive a reinstatement notice from the registrar.

Errors in your class roster should be reported to the Office of the Registrar.

Course Numbering System

Rank and Credit Value. The first digit of a course number indicates the credit value of the course in semester hours. Courses numbered 201 through 299 have a value of two semester hours; 301 through 399, a value of three semester hours; and so on. A zero at the beginning of a course number indicates that the course is noncredit. The last two digits indicate the rank of the course: if 01 through 19, the course is a lower-division course; if 20 through 79, an upper-division course; if 80 through 99, a graduate course.

Use of Letters. Two courses with the same abbreviation whose numbers have the same last two digits may not both be counted for credit unless the two digits are followed by a capital letter. For example, Chemistry (CH) 610 and 810 may not both be counted, the former being substantially a part of the latter; however, English (E) 325 and 325K may both be counted.

The letter A following a course number indicates the first half of the course; B, the second half. For example, Music 612A is the first half of Music 612; Music 612B, the second half. The letter X following a course number indicates the first third of the course; the letter Y, the second third; and the letter Z, the last third. For example, Law 621XY means that the first two-thirds of the six-hour course, Law 621, is being given during one semester.

Directory Information

The following is an excerpt from Appendix C of the University of Texas at Austin General Information catalog:

Sec. 9-201. Directory Information

  1. "Directory information" is defined as a student's name, local and permanent addresses, electronic mail address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height if a member of an athletic team, dates of attendance, degrees, awards and honors received, the most recent previous educational institution attended, and other similar information. Other similar information includes a student's sex, ethnicity, marital status, classification, and expected date of graduation; the names and addresses of former students who are credited with funds remaining in their general property deposit; student parking permit information; and the names and attendance records of students in individual courses (Attorney General Open Records Decisions 96, 151, 242, and 244).

  2. Directory information is public information and will be made available to the public except as noted in Sec. 9-201(3), below.

  3. A currently enrolled student may request that all directory information not be made public by completing an appropriate request form in the Office of the Registrar during the first twelve class days of any semester or the first four class days of any summer term. This request will remain in effect until revoked by the student or until the student fails to register for a subsequent long-session semester. In the event of such a request, this information will be treated as student records information, Sec. 9-202(1)(a) and, in response to public inquiries, the University will verify only whether an individual is currently enrolled at the University.

Final Examinations

This section applies to all undergraduate and graduate students except those enrolled in the School of Law.

The final examinations for each semester and summer session are scheduled by the registrar. An index of examination times is in this Course Schedule. The final examination schedule is distributed to all academic departments and published as an insert to the Daily Texan. In addition, final exam information is available on the World Wide Web, utACCESS, and TEX. Classes that meet at the same hour have a common examination time. Examinations should begin promptly as scheduled and may not exceed three hours.

No semester examinations may be given before the examination period begins, and the time of the exam, as printed in the official final examination schedule, may not be changed. An instructor with a compelling need to deviate from this rule must secure the approval of the department chairman and the dean of the college in which the course is taught before announcing an alternative examination procedure to the students. No substantial examinations may be given during the last class week or during the reading days and the no-class days included in the final examination period. An examination counting for more than 30 percent of the final course grade is considered to be substantial. A change in the meeting place for an examination may be made only with the approval of the registrar.

In a course that extends over two semesters, when the subject is continuous, the second-semester final examination may include the subject matter of the first semester.

An instructor may, with departmental approval, choose not to give a final examination. However, if an examination is given, all students should be required to take it and no exemptions may be allowed, except pursuant to a uniform exemption policy announced to the class.

An instructor may, for good cause, give a student permission to take an examination with a different section than the one in which the student is registered.

A student may, for good cause, petition his or her academic dean for permission to change the place or time of an examination from that specified in the official examination schedule. If permission is granted by the dean and the instructor, no penalty (such as a reduction in grade) may be assessed.

Complaints concerning final examination procedures in a course should be directed to the chairman of the department or the dean of the college in which the course is offered or to the Office of the Ombudsman.

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7 April 1998. Registrar's Web Team
Comments to rgsch@utxdp.dp.utexas.edu