How waitlist pages work

The registrar's Waitlist system offers pages that let you see lists, turn them on or off, manage and email them, and see their histories.

Students use this page to manage their own lists.

How can a student join a list? When registering for a closed class, students will get the chance to join a waitlist, so long as its department has turned the list on, and the student is registered for at least one class.

How does a student leave a list?

• The student can drop herself from her See My Waitlists page;
• You can drop the student with notification from your See a List page;
• The system can drop the student through oblits, zaps, or withdrawals; or
• The student can make it into the class.

How does a student on a list get into its class? During registration, if a registered student drops the class, a student on the waitlist will be added to the class. Nightly, the system fills as many leftover seats as possible.

Can a student get stuck on a list? Yes, in a number of ways.

• By a turned-off list;
• By a full or cancelled class;
• By a change to restrictions by the department;
• By a schedule conflict with time, maximum hours, or duplicate class; or
• By various system errors.

What's a swap class? This is a class on a student's schedule that they have chosen to drop if they get in to a waitlisted class. As an example, a student might join a waitlist for a closed morning section of a course, enroll in an afternoon section, and choose it as a swap class. If the closed class opens and the student gets in, the swap class drops. In this way the student saves a seat in the course and a chance at a better one. Swap classes are chosen when joining a list during registration, or later on the student's See My Waitlists page in UT Direct.

This page is your entrance into the system, and is found in UT Direct » Academic Services » UT Registrar Waitlist System.

• To find lists, use the pulldown menus to pick a semester and one of your authorized depts on file, and then click the Find Lists button. The page changes to the Turn Lists On page.

Why can't I see all my depts in the pulldown menu? The pulldown shows all of your authorized depts. If one does not appear, talk to your departmental contact.

This page charts the first 20 undergrad unique numbers in the department, and lets you page through to the end. Each row has a waitlist, and is coded by color: on is yellow, off is grey, and cancelled is dark grey.

• To turn a list on or off, mark its radio button at right, then click the Save Changes button at bottom. Off lists go gray; on lists turn yellow.
• To turn lists on or off for an entire page, use the This Pg Only radio buttons at bottom, then click Save Changes. On pages turn yellow, while off pages go gray.
• To see more uniques, either click the Next Page link at bottom, or jump to a unique by typing it into the Start At Unique box, then clicking Go.
• To see a waitlist from any of these pages, click its unique number at left.

How do I stop using a waitlist? To turn a list off completely, first turn it off, then drop each student from the list. When a list with no students is off, registration occurs normally: an open seat goes to the next person to register.

This page charts the first 10 students on the list in the order they joined, and shows their name, eid, classification, and add date.

• To turn this list on, click Turn List On in the left navbar.
• To see more students, use the page links at bottom to go to the Next page, or jump to a specific page number. After page one, use the Prev link to go back to a previous page. The bottom bar will tell you when you are at the Start or the End of a list.
• To see a student's waitlist activity, click the student's eid.
• To drop students, check the boxes next to their name and click the Drop Checked Stds button. (A popup will ask you for confirmation. Once confirmed, the page will show you the number of students dropped, and the system will alert them by email and tell them to contact the department.)

Use the navbar links on the See a List page to go to the next few pages. To return, press Go Back to List.

• To email a list from the See a List page, click Email List in the left navbar. To send a message, check its box, then click the Send button. (You'll be asked to confirm your choice.) Once sent, you'll get a confirmation by email. Student emails list UT Austin Registrar as the sender, and they will not be able to reply directly to you.
• To restore a student dropped by mistake from See a List, click Restore Std to List in the left navbar. At this page, enter a valid student eid, then click the Restore button. The page will show you the place on the list to which it restored the student.

How do I make sure the student is restored? Click Go Back to List in the left navbar, and see the change for yourself.

The next three pages track semester histories. They start with the latest activity, but can be resorted from the earliest.

• To see changes to a current list, click Track Chgs to List.
• To track a student on a list, click the student's eid.
• To track a student on all lists this semester, click Track Std Activity.