3. Registration, Fees, and Deposits
Students at the University register for classes online; instructions are given in the Course Schedule. The only way to enroll in a class is to register for it through the proper registration procedure or to add it after the initial registration. The instructor receives the student's name only by official notice from the registrar. A student may not receive credit for a course for which he or she is not registered.
By registering, a student enters a college or school of the University and, except in matters of conduct, is under the jurisdiction of the dean of that college or school. The dean has jurisdiction over the student's program of study and degree requirements. A student pursuing simultaneous majors in two colleges is subject to the regulations of both colleges. Students taking a course in a college or school other than the one(s) in which they are registered are subject, so far as that course is concerned, to the regulations of the college or school in which the course is given. In matters of conduct, all students are under the jurisdiction of the dean of students.
Academic advising is available to all students before registration. In many degree programs, students must be advised before they may register. Advising requirements and locations are given in the Course Schedule. However, the University recognizes that academic advising is more than course selection. A description of the broader goals of the advising process is given in chapter 4, Academic Policies and Procedures.
Freshman and transfer students entering the University in the fall semester are encouraged to attend an orientation session, during which they will be advised and will register for classes. Information about orientation for new students, including graduate and international students, is available online and from the Office of the Dean of Students in Student Services Building 4.400.
Continuing and readmitted students may register during each semester and summer session for the following term. Registration periods for the fall semester and the summer session usually begin in April; those for the spring semester, in late October or early November.
Detailed information about registration is given in the Course Schedule.
Paying Fees as a Part of Registration
A student is not registered or entitled to attend classes, participate in class-related activities, or use University facilities and services until his or her registration fees are paid in full or in accordance with an approved installment plan. A student who has an overdue debt to the University may not register until the debt is paid.
Students are expected to register at their earliest opportunity. A student who registers late is assessed a charge to defray the cost of the extra services necessary to effect the late registration. Late registration periods are identified in the Course Schedule each semester and summer session. Students may register after the fourth class day in a fall or spring semester or the second class day in a summer term only with the approval of the department chair, the student's dean, and the registrar. Registration after these dates is approved only in unusual circumstances.
Texas Success Initiative
Undergraduate students who have not fulfilled requirements of the Texas Success Initiative (TSI) may be subject to enrollment restrictions or may be barred from registration. The Texas Success Initiative is described in chapter 4.
Concurrent Enrollment at the University and Another Collegiate Institution
Prior written approval of a student's academic dean is required to assure that a course taken at another institution while the student is concurrently registered at the University will count toward the student's degree. Concurrent enrollment policies of the colleges and schools are given in the Undergraduate Catalog. Information about fees for students enrolled at two institutions is given later in this chapter.
Continuous Registration of Graduate Students
All graduate students are expected to enroll and pay tuition and fees by the twelfth class day of the fall semester and the spring semester of each academic year until graduation. If the student has been admitted to candidacy for the doctoral degree, registration in the dissertation course or the equivalent or in international study and research is required. The only alternative to continuous registration is a leave of absence, discussed below. If a student who is not on approved leave fails to register by the twelfth class day, he or she may not return to the University without applying for readmission. The student must apply for readmission both to the University and to the graduate program and must pay the general application fee. The application is reviewed by the Graduate Studies Committee, which may choose to readmit the student or to deny readmission.
Leave of Absence
Graduate students may apply for a leave of absence of no more than two semesters. If the student has not yet been admitted to candidacy for the doctoral degree, this request must be approved in advance of the leave by the graduate adviser. If the student has been admitted to candidacy, the application must be approved in advance by the graduate adviser and the graduate dean; it will be approved by the graduate dean only in rare and unusual circumstances.
A student on approved leave must apply for readmission in order to return to the University, but readmission during the approved period is automatic and the application fee is waived.
A student on leave may not use any University facilities; nor is he or she entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or coursework.
In Absentia Registration
A candidate for a degree who has completed the requirements for graduation and needs to register only for the purpose of having a degree conferred, may register in absentia. In absentia registration is not permitted for any other purpose. The fee for in absentia registration is $25.
After registering for classes, an undergraduate may change to in absentia status only with the approval of his or her dean. The classes for which the student is registered should be dropped and the in absentia registration added through the normal add/drop procedure. If the change is made during the first twelve class days, all fees are refunded, minus the amount of the in absentia fee. After the twelfth class day, no refund is made and no additional charge is assessed for the in absentia registration. No refund is available for the cancellation of an in absentia registration.
Graduate students must be registered for the semester in which they graduate and must apply for graduation by the deadline published in the academic calendar. There are no exceptions to this policy for fall semester and spring semester graduation; a student who fails to complete all degree requirements or misses the deadline for acceptance of the thesis, report, recital, dissertation, or treatise must register and pay tuition and fees the following semester or summer session in order to receive the degree.
An exception is made for students who apply to graduate in the summer session but miss the deadline for acceptance of the thesis, report, recital, dissertation, or treatise. In this case, the student will be registered in absentia for the fall semester, only for the purpose of receiving the degree, by degree evaluators in the Office of Graduate Studies. The thesis, report, recital, dissertation, or treatise must be accepted by the deadline for in absentia registration, which falls before the beginning of the following fall semester. The student will be registered in absentia only once.
Transfer from One Division to Another within the University
Students in any undergraduate college or school of the University may transfer to any other college or school within the University only under the general procedures and conditions described below.
- To transfer, students must obtain the appropriate form at the office of the dean of the new college or school. Transfer procedures must be completed by the end of the eighth class day in the fall or spring or the fourth class day in the summer for the transfer to be effective in the current term.
- Students who transfer to a new college or school retain the same University probationary status, if any, that was in effect at the time of the transfer.
- Students who are dismissed under University-wide regulations from one college or school are ineligible to transfer to another college or school.
- Restrictions based on credit earned:
- Students who have completed forty-five or fewer semester hours of college credit may transfer between colleges and schools regardless of their University grade point average, provided they satisfy all conditions and procedures that apply to students who enter the same college or school, and any program thereof, when first admitted to the University.
- Students who have completed more than forty-five semester hours of college credit must have a University grade point average of at least 2.00 to qualify for transfer between colleges and schools. Generally, students with more than forty-five semester hours of credit and a grade point average less than 2.00 may not transfer to another division within the University and must enroll in courses approved by their current college or school. All colleges are authorized to allow such students to register for courses required for the students' potential new majors, provided the normal prerequisites are met.
- Students may not transfer to another college or school after they have completed sixty semester hours of coursework in residence. A student who wishes to seek an exception to this rule should petition the dean of the college into which he or she would like to transfer.
- Students may not transfer to another college or school after they have completed four long-session semesters in residence, regardless of the amount of credit they have earned. A student who wishes to seek an exception to this rule should petition the dean of the college into which he or she would like to transfer.
- Transfer students from other institutions of higher education are eligible to transfer between colleges and schools within the University upon completion of their first long-session semester or summer session at the University, regardless of the number of semester hours accumulated, provided they satisfy all conditions and procedures that apply to students entering the same college or school, and any program thereof, when first admitted to the University.
- Students who are readmitted to the University after not enrolling for one or more long-session semesters are readmitted to the college or school in which they were last enrolled. They may then transfer to another college or school, provided they meet the general conditions for transfer given in this section and any special admission requirements of the college or school to which they wish to transfer.
- Graduate students not previously admitted to the University as undergraduates may transfer from the Graduate School to an undergraduate college or school under the general conditions for transfer noted in items 1 and 2 only if they (a) satisfy any pertinent admission requirements for that undergraduate college or school, and (b) have the additional approval of the director of admissions.
Auditing a Course
Permission to audit a course entitles the student to attend class but not to hand in papers, take part in discussion, or receive evaluations. An auditor does not receive University credit for the course audited. A law student may not audit a law course.
A University student who wishes to audit a course should obtain a Class Auditor Permit from the Office of the Registrar and secure the consent of the course instructor and the student's dean. A nonstudent must obtain the Class Auditor Permit and the consent of the instructor. Nonstudents under the age of sixty-five are charged an audit fee of $20 a course.
Auditors are permitted only when space is available. An instructor or dean may refuse any request to audit a course. Nothing in these rules prohibits an instructor from permitting guests and visitors in a class.
General Information, 2007-2008
page 1 of 6 in Chapter 3