Undergraduate Catalog Production

Undergraduate Catalog, 2010–2012

Instructions for deans, January, 2009

These are the instructions for submitting changes to your text of the 2010–2012 Undergraduate Catalog. The catalog will be published in August, 2010. Your revised copy must be submitted to Official Publications by November 2, 2009.

Submitting catalog copy is the responsibility of the dean of each college. If you distribute the copy to the departments in your college, please make sure that all changes are reviewed centrally before they are submitted to Official Publications. This will ensure that the language is consistent throughout the college’s chapter, and that all changes are reviewed for how they may affect other departments. If inconsistencies are discovered later in the production process, it may be too late for corrections to be approved.

Once the copy has been returned to Official Publications, only minor revisions can be accepted.

Please select one of these two options for submitting your revised copy to Official Publications:

1) Paper submission

On the next page, download your catalog copy as a pdf file. The file is an exact duplicate of the text of the current (2008–2010) catalog. You should print the file and make revisions on the paper copy. All changes should be made on the catalog copy, including those you plan to submit to the Faculty Council as discussed below. Your pdf file also contains an approval sheet that should be printed, signed, and returned with the rest of your copy.

Download copy for paper submission.

2) Electronic submission

On the next page, download your catalog copy as a Word file. The file is an exact duplicate of the text of the current (2008–2010) catalog. To submit changes electronically, change the Word file to read the way your chapter of the new catalog should read. Please do not use the "track changes" function. All changes should be made on the catalog copy, including those you plan to submit to the Faculty Council as discussed below.

Download copy for electronic submission.

Faculty Council legislation

Changes to degree requirements and academic policies require the approval of the Faculty Council, the provost, and the executive vice chancellor for academic affairs; adding, dropping, or renaming a major requires Coordinating Board approval as well. In general, departments seeking to make changes must submit proposals to their dean for approval within their college. The dean must then forward a proposal to the Office of the General Faculty/Faculty Council.

Official Publications will track the legislation and ensure that only appropriately approved changes are included in the next catalog.

You can download your catalog copy as a Word file from the Faculty Council's Web site. This file should be used to create the legislation that indicates your proposed changes. Legislation and all supporting documents must be submitted to the Faculty Council office by September 21, 2009. For more information on how to submit legislation, please contact the Faculty Council staff.

Contacting Official Publications

telephone: 475-7607
e-mail address for questions: offpubs@austin.utexas.edu
e-mail address to submit catalog copy: catalogcopy@austin.utexas.edu
delivery and campus mail address: MAI 1F, M5503